Finally. School Management Made Simple.
From automated fee collection and live bus tracking to digital report cards and staff timetables, SchoolPulse is the all-in-one platform for modern schools.
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Smarter Insights for Student Success
Transform everyday school data into actionable intelligence that supports students, teachers, and administrators at every stage.
Why This Matters
Combine marks, attendance, behavior, and context into a single, meaningful risk view.
Empower teachers to add qualitative insights that enhance data-driven decisions.
Automatically highlight students who need attention, when it matters most.
Track progress and improvement across terms instead of relying on static snapshots.
Strategic Framework for
Advanced Academic Risk & Intervention
SchoolPulse is the First & Only ERP to implement a fully integrated Student Competency Scale (Happiness Index), combining academic data with behavioral insights for total student well-being.
Live Risk Command Center
A real-time dashboard giving admins a bird’s-eye view of school-wide health. Filter by class, section, or risk level instantly to identify trends.
Priority “Traffic Light” System
Automatically flags students as Critical, High, or Safe based on marks, attendance, and Happiness Index scores.
Teacher Intervention Tools
Teachers can log behavioral observations, view trends (Rising/Stable), and download detailed intervention reports with one click.
Parent Transparency App
Parents aren’t left in the dark. They see a live status card on their home screen and can download the same risk report instantly.
The Science Behind the System
Our Advanced Academic Risk & Intervention Engine isn’t just a feature; it’s a pedagogical framework built on three core pillars mandated by the National Education Policy (NEP) 2020.
1. Early Identification
Moving from “Post-Mortem” analysis to “Preventive” care. The system analyzes real-time data points—attendance drops, grade fluctuations, and teacher notes—to flag risks before a student fails.
2. Holistic Assessment
Integrating the Student Competency Scale (SCS). We measure the “invisible” factors like emotional well-being, social skills, and happiness, ensuring no child struggles in silence.
3. Collaborative Action
Closing the loop between School and Home. Automated triggers assign tasks to teachers, while the Parent App ensures families are empowered with data to support their child at home.
The Happiness Index:
Measuring What Truly Matters
Academic success is only half the picture. SchoolPulse is the first platform to quantify Social-Emotional Learning (SEL) through our proprietary 14-point Student Competency Scale (SCS).
By capturing the “Student Voice,” we identify hidden stressors like anxiety or social isolation months before they impact grades—empowering schools to nurture resilient, happy learners.
Download the SCS Framework GuideEmotional Stability
Managing stress, anxiety, and emotional reactions.
Social Connection
Peer relationships, empathy, and sense of belonging.
Cognitive Focus
Attention span, engagement, and curiosity in class.
Resilience
Ability to bounce back from academic setbacks.
Build a Clash-Free Timetable
In Seconds, Not Days
Stop using spreadsheets. Our AI Auto-Scheduler takes your constraints—operating days, period duration, and teacher preferences—and generates a perfect schedule instantly.
- Smart Constraints: Automatically prioritizes consecutive periods for labs and locks “Class Teachers” to the first period.
- Conflict Detection: Impossible to double-book a teacher. The system alerts you immediately.
- One-Click PDF: Generate professional “Class-wise” and “Teacher-wise” PDFs for printing instantly.
Watch the AI Auto-Scheduler in action
Assign Substitute: Mathematics
Period 3 • Class 10-A
John Doe MATCH
Subject Expert • Free
Alice Smith
History Teacher • Free
Smart Substitution Logic
That Respects Workload
When a teacher calls in sick, don’t just pick anyone. Our Smart Recommendation Engine scans the entire staff list instantly to find the perfect replacement.
Subject Expertise First
The system prioritizes available teachers who teach the same subject, ensuring academic continuity even during absences.
Workload Balancing
See live “Traffic Light” indicators (Red/Green) showing a teacher’s current load, preventing burnout from over-substitution.
From Chaos to Clarity in 3 Simple Steps
We’ve turned the complex math of school scheduling into a guided, fool-proof workflow. No more conflicts, no more manual counting.
Define Rules
Set your operational parameters once: total periods, break durations, and working days. The system adapts to your school’s unique structure.
AI Auto-Fill
Click “Auto-Fill” and watch the magic happen. Our algorithm assigns subjects to slots while strictly enforcing the “No Double Booking” rule.
Daily Substitutions
Handle daily absences effortlessly. The dashboard shows you exactly which periods are impacted and suggests the best available cover.
No credit card required for demo.
See how we prevent teacher burnout
Visual Workload Balancer:
Fairness is No Longer Optional
Administering staff shouldn’t be a guessing game. Our Load Balancer Dashboard visualizes every teacher’s utilization in real-time, ensuring no one is overworked while others sit free.
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Traffic Light Status: Instantly spot teachers who are Optimal, Underutilized, or Overloaded.
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Burnout Risk Alerts: The system automatically flags anyone scheduled for more than 6 periods in a single day.
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Utilization Score: A calculated percentage (0-100%) showing exactly how effectively you are using your human resources.
The 3-Point Calculation Logic
We don’t just count classes. We track the Total Professional Load.
Permanent Load
The regular academic classes assigned via the Master Timetable. This is the teacher’s baseline commitment.
Substitution Load
Dynamic tracking of extra periods assigned to cover absent colleagues. Essential for fair rotation.
Duty Load
Non-academic responsibilities like “Lunch Duty,” “Bus Monitoring,” or “Assembly Management” are weighted and counted.
Optimize Your Most Valuable Asset:
Your Teachers
The #1 reason good teachers leave is burnout. SchoolPulse moves beyond simple scheduling to provide Strategic HR Intelligence, helping you build a happier, more efficient workforce.
Eliminate “favoritism” complaints. Workload data is visible, objective, and undeniable.
Don’t hire new staff until you see your current utilization score is truly maxed out.
Why Principals Love This:
Data-Driven Hiring
Stop guessing if you need another Math teacher. View the “Department Utilization Score” to make financially sound hiring decisions.
Smart Leave Management
Approve leaves confidently. The system instantly shows you if a teacher has accrued “Substitution Credits” by covering for others.
Fair Compensation
Generate automated reports on extra duties performed, making performance appraisals and bonus calculations purely data-backed.
Explore the Features
A Complete Solution for Modern Schools
SchoolPulse is a comprehensive suite of powerful modules designed to manage everything from fee collection and bus tracking to report cards and staff substitutions.
Strategic Risk Framework
The first ERP to implement the Advanced Academic Risk framework as mandated in NEP 2020, fully integrated with the Student Competency Scale (Happiness Index).
AI Timetable Builder
Define your rules and let our AI generate a clash-free, optimized master schedule for the entire school in seconds.
Smart Substitution
Instantly fill absent slots with a logic engine that prioritizes “Subject Experts” over generic staff to ensure academic continuity.
Teacher Load Balancer
Prevent burnout with a visual dashboard that tracks permanent classes, substitutions, and duties to ensure fair workload distribution.
Automated Fee Collection
Generate monthly invoices, apply discounts, and manage “Balance Forward” billing automatically.
Live Bus Tracking
Give admins a live map of all buses and send automated geofence alerts to parents.
Digital Report Cards
Use the “Grading Engine” and “Report Card Designer” to create custom, publish-ready reports.
Online Payment Gateway
Securely collect fees online via Razorpay, fully integrated for web, Android, and iOS.
Admissions Pipeline
Manage the entire student lifecycle, from a new inquiry or web-form lead to a fully enrolled student.
In-App Communication
A built-in inbox, mandatory “read-receipt” messages, and free WhatsApp integration.
Advanced Discount System
Create two types of discounts: blanket (e.g., “Staff Child”) and item-specific (e.g., “Sibling Discount”).
Teacher Attendance
Allow designated class teachers to take daily student attendance directly from their app.
Multi-Role Security
Manage specific user permissions for Admins, Teachers, Accountants, and Parents.
Transport Route Management
Create vehicles, define routes, manage bus stops, and assign students to a specific stop.
Publisher/Superadmin Panel
A central dashboard for superadmins or resellers to manage multiple schools from one account.
A Deeper Look at the SchoolPulse Modules
Our system is built on a foundation of powerful, interconnected modules that solve real-world problems for school administrators.
Automated Billing, From Generation to Reconciliation
Stop chasing payments. Our “Balance Forward” invoicing engine automatically calculates new charges and previous dues, generates invoices, and applies payments using smart FIFO logic.
- Online Payment Ready: Securely accept payments via Razorpay, Stripe, and other gateways.
- Advanced Discount System: Apply blanket (e.g., Staff Child) or item-specific, one-time discounts.
- Auditable Records: Track every adjustment and cancellation for a perfect audit trail.
Live Bus Tracking with Parent Alerts
A complete transport module that gives admins a “god’s-eye view” of their fleet and gives parents peace of mind. Manage routes, stops, and vehicles from one panel.
- Live Admin Map: A real-time map shows the exact location of every bus.
- Geofence Parent Notifications: Automatically send an alert when the bus is approaching a student’s stop.
- Dedicated Driver App: A simple, secure app for drivers to send GPS data, even in the background.
Custom Grading Engine & Report Card Designer
Move beyond spreadsheets. Our “Lego block” system lets you design any report card structure, create weighted grading formulas, and publish pixel-perfect digital reports to parents.
- Visual Report Card Designer: Drag and drop sections and hide/show columns (e.g., “Class Rank”).
- Flexible Grading Formulas: Assign weights to exams (e.g., “PA 1 @ 20%, Final Exam @ 80%”).
- Holistic & Co-Scholastic: Include grades and comments for skills like “Discipline” or “Collaboration”.
“Smart Substitution” & Timetable Engine
Build your entire school’s master timetable with our dynamic, clash-free builder. When a teacher is absent, the “Smart Substitution” engine finds the best replacement.
- Clash-Free Builder: Prevents you from accidentally booking a teacher in two classes at once.
- “Smart” Engine: Prioritizes qualified substitutes (e.g., another Math teacher) before showing other free staff.
- Absence Dashboard: Log full-day absences and manage the period “checklist” from one screen.
Complete Admissions & Enrollment Pipeline
Manage the entire student journey. Track leads from a phone call or your public-facing website, move them through ‘Applied’ and ‘Confirmed’ stages, and seamlessly enroll them as students.
- Capture Leads Anywhere: Use the admin form or a secure endpoint for your public-facing website.
- Multi-Stage Pipeline: Visually track leads from ‘Inquiry’ to ‘Applied’ to ‘Confirmed’ status.
- Seamless Enrollment: Convert a ‘Confirmed’ lead into a permanent student record with one click.
Mandatory Messages, In-App Inbox & WhatsApp
Replace informal chat apps with a professional, auditable communication system. Send critical policy updates, track read receipts, and send bulk reminders.
- Mandatory Messages: Force staff to read and acknowledge critical updates before they can use the app.
- Internal Inbox: A secure, private messaging system for all staff and admin communication.
- Free WhatsApp Integration: Send bulk reminders and notices to parents directly from the app at no extra cost.
Bulk Promotions, Transfers & Roll Numbers
Powerful admin tools that make managing student progression simple. Promote an entire class to the next academic year, assign roll numbers, and transfer individual students.
- Bulk Class Promotion: Move all students from “Class 5-A” to “Class 6-A” in the new year.
- Promotion Log: Keep a full audit trail of which students were promoted and who was left behind.
- Bulk Roll Number Assignment: Auto-assign or manually edit roll numbers for an entire class at once.
Real-Time Analytics Dashboard
Make data-driven decisions. The analytics dashboard gives you an instant, real-time overview of your school’s financial health and operational performance.
- Executive Summary: See Total Students, Outstanding Fees, and Collection Rates at a glance.
- Financial Metrics: Track total revenue collected, pending collections, and late fee revenue.
- Student Financial Health: Analyze class-wise collection performance and payment patterns.
Built for Your Entire Organization
A Dedicated Experience for Every User
SchoolPulse provides a unique, secure portal for every role in your educational ecosystem, from the owner to the parent.
For Publishers & Superadmins
Manage your entire network of schools from a single, powerful superadmin dashboard. Track analytics, manage schools, and oversee all operations.
For School Admins
The ultimate control panel. Run your entire school, from generating fee invoices and designing report cards to managing staff substitutions and tracking buses.
For Teachers
A simple, focused app that empowers teachers. Take daily student attendance[cite: 438], enter marks, view your clash-free timetable, and communicate with admins.
For Parents
Give parents a convenient way to pay fees online [cite: 6], track their child’s bus in real-time[cite: 367], download report cards, and receive important announcements.
One App. Every Platform.
SchoolPulse is built on a single, modern Firebase Infrastructure. This means you get a fast, reliable, and consistent experience whether you are on a computer, an Android phone, or an iPhone.
Web Dashboard
Native Android App
Native iOS App
A True Partnership
Why Choose SchoolPulse for Your School?
We’re more than just a software provider. We’re your technology partner, committed to providing a secure, modern, and cost-effective solution for your school’s growth.
One App, Every Platform
Get a consistent, high-quality experience whether you use our web dashboard, native Android app, or native iOS app.
Unmatched Security & Reliability
Your data is secured with robust Row Level Security, ensuring data integrity for all financial records and isolating your school’s data completely.
Built for Strategic Savings
Our system is designed for cost optimization. Plus, our free WhatsApp integration completely eliminates your school’s SMS costs.
Future-Proof Technology
We use a modern BaaS (Backend-as-a-Service) model, which allows us to develop and roll out new features and security updates faster than traditional systems.
Frequently Asked Questions
Have questions? We’ve got answers. If you can’t find what you’re looking for, feel free to contact us.
SchoolPulse is an all-in-one, multi-tenant digital solution designed to modernize and streamline every process for an educational institution, including fee collection, staff management, bus tracking, exams, and parent communication.
It’s both! SchoolPulse is a true cross-platform solution. It works on the web (for admins), as a native Android app, and as a native iOS app from a single, modern codebase, ensuring a consistent experience everywhere.
Yes. The system is built on Supabase (PostgreSQL) with the highest standards of security, including Row Level Security (RLS) policies. This ensures that a school admin can *only* access the data for their own school.
The system has an automated billing engine (a Cron Job) that runs daily. It finds all active students, calculates their monthly fees (including any outstanding balance), applies all discounts, and generates a new, itemized invoice.
Yes. It has two powerful systems: 1) Blanket Discounts (e.g., “Staff Child” for a % off the total bill) and 2) Item-Specific Discounts (e.g., a “Sibling Discount” applied only to the tuition fee), which can be set as one-time or recurring.
Yes. SchoolPulse is fully integrated with online payment gateways like Razorpay. Parents can securely pay their child’s fees from the web or mobile app.
This system ensures no payments are missed. Any unpaid or partially paid balance from a previous month is automatically calculated and added as a “Previous Outstanding Balance” line item on the new month’s invoice.
Admins can configure their own automated late fee policy. You can set a grace period (e.g., 5 days) and then apply a late fee that is either a fixed amount or a percentage of the overdue balance.
Yes. The system includes a “Live Bus Tracker” screen for admins, showing the real-time GPS location of your entire bus fleet on a single map.
Yes. The system has a Geofence Notification feature. When a student’s bus is approaching their designated stop, the system will automatically send a push notification to the parent’s phone.
No. The system works using a dedicated, secure “Driver App.” The driver simply logs in and starts the route, and the app uses the phone’s built-in GPS to send location data.
When a teacher is absent, the admin can manage substitutions. The “Smart” engine will first suggest other *qualified* teachers for that subject (e.g., another Math teacher) who are free, before showing all other available staff.
Yes. The system has a dynamic, clash-free timetable builder. You can define your school’s periods, breaks, and operating days, and then assign subjects and teachers. The system will prevent you from double-booking a teacher.
Yes. Designated “Class Teachers” have a “Mark Attendance” button in their app. They can take daily attendance for their assigned class, marking students as “Present” or “Absent.”
Yes. It features a “Report Card Designer” that lets you visually build your own template. You can drag and drop sections, show/hide columns (like “Class Rank”), and set branding.
It’s a “Lego block” system. You can define your own grading formulas (e.g., “PA 1 @ 20% weightage, Final Exam @ 80% weightage”) and the system will automatically calculate the final percentage, grade, and pass/fail status for every student.
Yes. The “Holistic Skills” module lets you define and assess skills like “Collaboration,” “Discipline,” or “Creativity” using either grades (A, B, C) or free-form comments.
Yes. The system includes a private, internal “In-App Communication” module with an inbox for all staff members, replacing the need for external chat apps.
This is for critical announcements. When you mark a message as “Mandatory,” the recipient (e.g., a teacher) *must* read and click an “I Acknowledge & Understand” button before they are allowed to use the rest of the app.
Yes. The system has a “Free WhatsApp Messaging” module that integrates with WhatsApp on your phone or computer, allowing you to send single or bulk messages (like fee reminders) to parents without any SMS costs.
Ready to Modernize Your School?
Stop managing with spreadsheets and start automating with SchoolPulse. Get in touch today for a personalized demo for your institution.